A committee fund transfer records cash physically moving from one committee member to another, for example, a collector who gathered ₹40,000 at the mandap handing it to the treasurer for deposit. Om Kosh logs who gave, who received, how much and when, so at any moment you know exactly which volunteer is holding society cash. That single record is what stops money from “disappearing between hands”.
The gap that transfers close
Collections tell you money came in; expenses tell you money went out. But between the two, cash sits in a volunteer’s pocket, and that’s where disputes start. Without a hand-off record, if ₹40,000 was collected but only ₹35,000 reached the treasurer, there’s no way to say where the gap opened. A transfer log makes each custody change explicit.
When to record a transfer
Any time society cash changes hands without being spent, log it.
- A collector deposits the day’s cash with the treasurer
- The treasurer funds a volunteer for a specific purchase
- Cash moves from one wing’s collector to a central handler
- Money is handed over for a bank deposit
What you get at the end
Because every hand-off is recorded, each committee member has a “cash in hand” position you can see at a glance, and the trail of who held what and when is ready for the auditor. It turns an informal, trust-based process into something you can actually reconcile.
Frequently asked questions
How is a fund transfer different from an expense?
An expense is money leaving the society for a bill. A transfer is society money moving between two committee members, nothing is spent, but custody changes, and the log records who now holds it.
Can I see how much cash each volunteer is holding?
Yes. Because collections, transfers and advances are all tied to people, each committee member shows a running cash-in-hand position at any time.
Why bother recording internal hand-offs?
It’s the only way to pinpoint where a shortfall opened if collected cash doesn’t match what reached the treasurer. It protects honest volunteers as much as it catches mistakes.